If damaged or unclean items, provide specific details on the condition of the item and the action that will be taken. If there is an item or room that is not applicable, clearly note the fact. Avoid being vague and do not leave any blank spaces that may create ambiguity. 
Clearly notate when a room or item is not applicable.If there is damage, specify the type of damage and exactly where it is located. Provide as much specific information as possible.
RN = Repair Needed) that may need to be taken. Our Move In checklist contains a helpful legend to assist in recording the property condition (e.g, EC = Excellent Condition) and any action (e.g.
Fill out the appropriate box for every item on the checklist for that room. Inspect each item in the room starting with the most general items (e.g., walls, floors etc.) to the most room-specific items (e.g., Stove, toilet, etc.). Both parties should fully inspect one room at a time. Each party should have a blank copy of the checklist prior to the inspection. When completing a Move In Checklist, follow these step-by-step instructions to make sure the entire process has been properly documented: When filling out the Move In Checklist, make sure that this is clearly noted to avoid any ambiguity. In the template provided, some of the items will not be applicable for each room. Items within each Roomįor each room on the checklist, it must list the items that will be inspected. The number and types of sections listed will be dependent on the rental unit. The checklist should contain a separate section for every area of the rental unit that the tenant will be responsible for. The Move In Checklist should contain a list of every single room and entryway in the rental unit. This section should be used for the Move Out Inspection to document money owed to the landlord. Costs. The checklist should have a final column to list the costs incurred for any damages or areas that required cleaning. Move Out Inspection. There should also be a separate column next to the Move In Inspection to note any damages discovered during the Move Out Inspection. Move In Inspection. There should be a column to note any damages discovered during the Move In Inspection. This is important as your checklist should contain an identical “Move Out” section for when the tenant moves out. Inspection Items. The checklist should list every room and item to be inspected. This includes both damages found during the Move In Inspection as well as during the final inspection when the tenant moves out. Instructions. The checklist should contain clear instructions on conducting the inspection and assessing potential damages. What a Tenant Move In Checklist Should IncludeĪ Move In Checklist should provide the following: It increases the likelihood that the property will remain in good condition. It provides written documentation in case there is damage that the tenant claims they did not cause. It reduces the likelihood of disputes with a tenant. It holds tenants accountable for damages, beyond normal wear and tear, that occur during the tenancy. It provides an organized way to keep track of the property’s condition. When you see the Fill Handle (plus sign), drag to fill the additional cells and release.If a Move In checklist was not provided, landlords may be significantly limited from recovering money for any damages discovered during the Move Out Inspection.Įven if providing a checklist is optional, there are several benefits to use one: To use AutoFill, put your cursor on the bottom-right corner of the cell containing the checkbox. Or for a quicker way, use AutoFill to copy the checkboxes through the cells of your other items. To use the “Cell Link,” simply type the cell reference into the box or click the cell in your spreadsheet to populate it automatically.įollow the above steps to add checkboxes to your remaining list items. #CHECK OFF LIST HOW TO#
RELATED: How to Use the COUNTIF Formula in Microsoft Excel You can base your formula off of the True and False values associated with the checked and unchecked boxes.
Say your checklist has 25 items and you plan to use the COUNTIF function to see how many of the items are checked. When you enter a cell into this box, it will display a True or False value based on the box being checked or unchecked. If you plan to use your checklist in conjunction with Microsoft Excel formulas, you’ll likely use “Cell Link” on the “Control” tab. To do this, mark “Checked” under “Value” in the Control tab and click “OK.” This forces the user to uncheck items they don’t want. Depending on the type of checklist you create, you might want the boxes checked by default instead. Checkbox Valuesīy default, a checkbox is unchecked when you insert it. This one lets you set the value, add a cell link if necessary, and apply 3D shading. The other tab you may want to work with is the “Control” tab.
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